Best 10 AI Tools for Finance and Accounting to Supercharge Your Money Management

Running a business means keeping a close eye on your money. That’s where finance and accounting come in. But let’s be honest, it can be a lot of work! Good news: Artificial Intelligence (AI) is here to help.

AI isn’t just for sci-fi movies anymore. It’s a powerful tool that can change how businesses handle their money. It can help with everything from automating boring tasks to giving smart advice about the future.

If you’re wondering, “Which AI tool is best for managing my money and accounts?”, you’re in the right place. This post will show you some of the best AI tools out there. We’ll examine what they do, why they’re great, any downsides, and how much they might cost.

Why AI is a Game-Changer for Your Money

Businesses are using AI more and more because it helps them:

• Do repetitive tasks automatically: This frees up your time for more important things.
• Avoid mistakes: AI is great at numbers, so fewer errors happen.
• Make better decisions: Get clearer insights from all your financial information.
• Get more done: Achieve better results with less effort.
• Stay compliant: Keep up with all the changing rules and regulations.

Let’s dive into some of the top AI tools that are making a big difference.

Datarails FP&A Genius

What it is: Imagine having a super-smart assistant for your financial planning. That’s Datarails. It helps you track budgets, understand where your money is going, and predict future finances easily.

Good for: Businesses that want to stop struggling with complex spreadsheets and start planning their money smarter.

Benefits:

• Makes financial planning and reports much simpler.
• Cuts down on manual errors.
• Gives you a real-time view of your money.
• Lets your finance team focus on big-picture strategy.

Key Features:

• AI explains trends in your data.
• Pulls data together automatically from different systems (like sales or customer info).
• Shows your money data in easy-to-understand charts.
• Helps your team plan together.
• Handles budgeting, forecasting, and checking differences.

Pros:

• Great at automating tricky financial planning tasks.
• Works with your existing data systems.
• Easy to use, even though it’s powerful.
• Gives you clear insights to make smart choices.

Cons:

• Pricing isn’t public, so you need to contact them to know the cost.
• Might need some initial setup to connect to all your systems.

Estimated Cost: You’ll need to contact Datarails for a price.

Website: https://www.datarails.com/

Vic.ai

What it is: Vic.ai is an AI tool that completely changes how you handle Accounts Payable (AP) – that’s paying your bills. It uses advanced AI to automatically process invoices, making things faster and giving you a clear view of your spending.

Good for: Businesses that want to stop wasting time on manual invoice processing and get better control over their outgoing payments.

Benefits:

• Significantly reduces the manual work of paying bills.
• Makes sure invoices are processed correctly.
• Helps you pay bills faster.
• Gives you a real-time look at what you’re spending.

Key Features:

• Handles invoice processing on its own with high accuracy.
• AI scores how confident it is about approvals.
• Shows you spending data in real-time.
• Works smoothly with popular accounting systems (like QuickBooks, Xero, Sage).
• Automates the approval process for invoices.

Pros:

• Super accurate at pulling information from invoices.
• Automates most of the bill-paying process.
• Helps prevent fraud and errors.
• Provides valuable insights into your spending habits.

Cons:

• Pricing isn’t public, so it might be on the pricier side for very small businesses.
• Setting it up might need some technical help.

Estimated Cost: You’ll need to contact Vic.ai for a demo and pricing.

Website: https://vic.ai/

Trullion

What it is: Trullion is an AI accounting tool that specializes in handling lease agreements (like renting office space) and revenue recognition (how you count money earned). It connects different types of data to make sure you follow all the rules.

Good for: Businesses that need help with complex accounting rules, especially around leases and how they count their income.

Benefits:

• Helps you follow rules for lease accounting.
• Automatically pulls information from contracts, saving lots of time.
• Makes preparing for audits much faster and easier.
• Reduces wasted money from manual accounting work.

Key Features:

• AI pulls data from contracts and invoices.
• Checks if you’re following rules in real-time.
• Simplifies workflows for lease and revenue recognition.
• Automatically creates a record of all changes for transparency.
• Integrates with your other systems (like sales, billing, Excel, PDFs).

Pros:

• Very good at handling lease accounting and revenue recognition.
• Significantly improves audit readiness.
• Automates complex compliance tasks.
• Links up different data sources.

Cons:

• The starting price of $3,000/year might be too much for very small businesses.
• It focuses on specific accounting areas, not a full accounting suite.

Estimated Cost: Starts at $3,000 per year; custom pricing for more advanced needs.

Website: https://www.trullion.com/

QuickBooks with Intuit Assist

What it is: QuickBooks is already a super popular accounting software for small businesses. Now, with Intuit Assist, it has AI features that give you personalized advice and automate many bookkeeping jobs.

Good for: Small to medium-sized businesses already using or planning to use QuickBooks who want smarter features.

Benefits:

• Automates routine bookkeeping, invoicing, and expense tracking.
• Provides personalized financial insights and recommendations.
• Simplifies tax preparation.
• User-friendly interface, ideal for small business owners.

Key Features:

• AI-powered transaction categorization and reconciliation.
• Smart payment reminders that adapt to customer payment history.
• One-click invoice creation from various sources.
• Daily financial statements snapshot highlighting key metrics.
• Generative AI interface for conversational financial queries.

Pros:

• Extremely popular and well-established in the market.
• Strong integration with other business tools.
• AI features enhance existing functionalities.
• Excellent for businesses that are already using QuickBooks.

Cons:

• While AI-enhanced, it’s still primarily an accounting software with AI features, not a standalone AI tool for advanced analytics.
• Pricing can increase with additional users and features.

Estimated Cost: Starting from $35 per month (for QuickBooks Online); Intuit Assist features are integrated. Free 30-day trial available.

Website: https://quickbooks.intuit.com/

AlphaSense

What it is: AlphaSense is an AI platform that helps you do deep research on the market and investments. It uses AI to read and understand tons of financial reports, earnings calls, and news to give you helpful insights.

Good for: Investors, financial analysts, and businesses that need to understand market trends and make smart investment decisions.

Benefits:

• Speeds up investment research.
• Helps you find market trends and opportunities faster.
• Provides sentiment analysis from financial reports.
• Access to a huge library of financial documents and expert opinions.

Key Features:

• AI search and summarizing technology (Generative Grid, Generative Search, Smart Summaries).
• Access to Wall Street Insights® (professional investment research).
• Expert calls and interview transcripts.
• Ability to integrate internal research and documents.
• Image Search for extracting insights from charts.

Pros:

• Exceptional for investment analysis and market intelligence.
• Combines external and internal data for comprehensive insights.
• Reduces time spent on manual research.
• Highly praised by industry professionals.

Cons:

• Primarily focused on financial research and analysis, less on day-to-day accounting operations.
• Pricing is not publicly disclosed, indicating it’s likely geared towards enterprise clients.

Estimated Cost: Custom pricing (contact AlphaSense for a demo).

Website: https://www.alpha-sense.com/

Expensify

What it is: Expensify is a popular AI-powered tool that makes managing employee expenses a breeze. Instead of piles of paper receipts, employees can just snap a photo, and Expensify does the rest.

Good for: Any business with employees who submit expenses regularly, from small teams to larger companies.

Benefits:

• Makes expense reporting super fast and easy for employees.
• Automatically captures details from receipts, reducing errors.
• Speeds up reimbursements.
• Helps enforce company spending rules.

Key Features:

• “SmartScan” technology for automatic receipt scanning.
• Automated expense categorization and reporting.
• Connects with corporate credit cards.
• Mobile app for on-the-go expense management.
• Automated approval workflows.

Pros:

• Very intuitive and user-friendly for employees.
• Significantly reduces manual data entry for finance teams.
• Integrates with many popular accounting software.
• Helps ensure policy compliance.

Cons:

• Some advanced features might require higher-tier plans.
• Can be a bit much for businesses with very few expenses.

Estimated Cost: Free for personal use; team plans start around $5 per user per month.

Website: https://www.expensify.com/

TaxGPT

What it is: TaxGPT is like having an AI tax expert at your fingertips. It’s trained on a huge amount of tax laws and information, ready to answer your tax questions and help with research.

Good for: Businesses and tax professionals who need quick and accurate answers to US tax-related questions, and help with research.

Benefits:

• Provides instant answers to complex tax questions.
• Helps with tax research, saving time.
• Trained on official US tax laws for accuracy.
• Learns and improves over time with new tax information.

Key Features:

• AI-powered conversational interface for tax questions.
• Access to information from IRS and state tax departments.
• Continues to learn from CPAs and tax professionals.
• Can help with various US tax types (income, sales, etc.).

Pros:

• Excellent for quick tax research and general queries.
• Helps understand complex tax concepts.
• Can be a valuable assistant for tax preparers.

Cons:

• Primarily focused on US tax law.
• It’s a research tool, not a full tax filing or compliance system.
• Free version has limited questions.

Estimated Cost: Free version available; professional plans start around $1,200 per seat per year.

Website: TaxGPT

SolveXia

What it is: SolveXia is an all-in-one platform that automates many financial processes, from budgeting and forecasting to reconciliation and reporting. It helps businesses move away from manual spreadsheets and get insights faster.

Good for: Finance teams in medium to large businesses looking for a powerful tool to automate complex financial processes and improve data accuracy.

Benefits:

• Automates many repetitive finance tasks.
• Connects all your existing financial systems.
• Improves accuracy and reduces errors significantly.
• Provides real-time dashboards and insights.

Key Features:

• Drag-and-drop interface, no coding needed.
• Centralizes and stores all your financial data.
• Automates reconciliations, expense management, and regulatory reporting.
• Pre-built templates for common finance workflows.

Pros:

• Very versatile, handling many different finance processes.
• Easy to use with its drag-and-drop design.
• Can drastically cut down on process time (up to 85% faster).
• Reduces reliance on specific individuals for complex tasks.

Cons:

• Pricing information isn’t publicly listed, so you need to contact them.
• It might have a learning curve for some users initially.

Estimated Cost: You’ll need to contact SolveXia for a demo and pricing.

Website: https://www.solvexia.com/

Deel Global Payroll

What it is: Deel Global Payroll uses AI to simplify paying employees across different countries. It helps businesses manage international payroll, tax compliance, and HR tasks, making it easy to hire and pay anyone, anywhere.

Good for: Companies hiring remote workers or employees in multiple countries, needing to simplify complex international payroll and compliance.

Benefits:

• Simplifies global payroll and HR management.
• Ensures compliance with local tax laws worldwide.
• Automates payroll processes, reducing manual work.
• Provides insights into global compensation trends.

Key Features:

• AI-powered forecasting and real-time tax updates.
• Employee self-service portals for pay-related needs.
• Integrated compliance dashboards.
• AI assistant for international tax and salary data questions.
• Helps classify workers compliantly with high accuracy.

Pros:

• Excellent for managing a global workforce.
• Keeps up-to-date with international tax laws.
• Reduces misclassification risks for workers.
• Provides a central platform for global HR and payroll.

Cons:

• Primarily focused on international payroll, less on internal accounting processes.
• Might be more robust than needed for businesses with only local employees.

Estimated Cost: Contact Deel for specific pricing based on your needs.

Website: https://www.deel.com/

Feedzai

What it is: Feedzai is a powerful AI tool specifically designed to fight financial fraud in real-time. It uses advanced AI to quickly spot suspicious activities and block them before they can cause harm.

Good for: Financial institutions, banks, and businesses that handle a high volume of transactions and need robust fraud detection and prevention.

Benefits:

• Detects and prevents financial fraud in real-time.
• Reduces fraud losses significantly.
• Minimizes “false alarms” (legitimate transactions being flagged as fraudulent).
• Continuously learns and adapts to new fraud tactics.

Key Features:

• AI-powered real-time transaction monitoring.
• Machine learning algorithms that adapt to fraud patterns.
• Behavioral biometrics to identify unusual user behavior.
• Risk scoring for transactions.
• Scalable for high-volume environments.

Pros:

• Highly effective at preventing various types of financial fraud.
• Works instantly to block suspicious activity.
• Improves customer experience by reducing false positives.
• Stays ahead of evolving fraud schemes.

Cons:

• Primarily a fraud detection tool, not a general accounting or finance platform.
• Likely geared towards larger enterprises with complex security needs, so pricing may be higher.

Estimated Cost: Custom pricing (contact Feedzai for a demo and quote).

Website: https://feedzai.com/

Conclusion

The landscape of finance and accounting is rapidly evolving, with AI at the forefront of this transformation. The best AI tool for accounting and finance truly depends on your specific needs, the size of your organization, and what systems you already use. Whether you’re aiming to automate invoice processing, enhance financial planning, ensure compliance, or gain deeper market insights and fight fraud, there’s an AI tool tailored for you.

By embracing these cutting-edge AI solutions, you and your finance team can move beyond mundane tasks and dedicate more time to strategic initiatives, ultimately driving growth and ensuring a healthier bottom line for your business. Explore these tools, use their power, and stay ahead in the dynamic world of finance!